Friday, October 22, 2010

How to copy table formatting in Word 2003 from a table to another table?

I am using Word 2003 with data over multiple tables all requiring same formatting in terms of cell and column width. How do I copy the formatting from one table to another. I cannot paste the table over and over again.How to copy table formatting in Word 2003 from a table to another table?
If you find an easy solution to this, I'd like to know about it. That said, this is relatively easy - it is just a round-about way of doing it.



Create a macro to perform the same function (adjusting the width of the tables). Macros record what you do (exactly what you do - they can't think for themselves) and when you play the macro - it replicates the action.



- FIRST THING - select a table

- Start recording a macro (go to your Tools menu --%26gt; Macros --%26gt; Record new macro)

- Give it a name, and assign the macro to a keyboard shortcut (click on the keyboard and press the shortcut key combination - eg. SHIFT + CTRL + G) press close/OK

- NOW THE MACRO IS RECORDING, so do everything neatly and in order (I suggest writing down the steps and measurements before you try)

- Right click on the table and go to table properties

- Alter the table columns the way you want them to be, press OK to exit table properties

- STOP THE MACRO by pressing the stop button or Tools --%26gt; Macro --%26gt; Stop recording



Now you should be able to use the macro. Remember that macros can't think for themselves - so they don't know what table you want to have formatted. That is why you need to select the table FIRST and then use your shortcut key to perform the macro.



This should work for you - I've used similar macros to apply shading to tables and alter cell margins.



If you stuff it up, you can go to Tools --%26gt; Macros --%26gt; Macros and delete the macros that you've made.

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